Learn PharmaPOS step by stepPharmaPOS step by step seekhein

Log inLogin karein

Open the Login page, enter your Pharmacy Code (like PH0001), your email and password. All three were sent to you when you bought the plan.Login page kholein aur apna Pharmacy Code (jaise PH0001), email aur password daalein. Yeh teeno plan lene ke baad aapko bheje gaye the.

Your set-up checklistSet-up ka checklist

1) Pharmacy profile → 2) Suppliers → 3) Medicines → 4) Add stock (purchase) → 5) First bill → 6) Bill design & signature. Each is explained below with screenshots. Red numbered boxes show exactly where to click.1) Pharmacy profile → 2) Suppliers → 3) Medicines → 4) Stock add karna (purchase) → 5) Pehla bill → 6) Bill design aur signature. Har step neeche screenshot ke saath samjhaya hai. Laal numbered box batate hain ki kahan click karna hai.

Name, menu heading and logoNaam, menu heading aur logo

Write your pharmacy name, then upload a logo. The menu heading is optional: it changes the name shown at the top-left of the menu.Pharmacy ka naam likhein aur logo upload karein. Menu heading optional hai: isse menu ke upar-left mein dikhne wala naam badal jaata hai.

• 1Pharmacy name (printed on bills)Pharmacy ka naam (bill par chhapta hai)
• 2Menu heading — type any name you like for the top of the menuMenu heading — menu ke upar jo naam chahein wo likhein
• 3Upload your logo (PNG/JPG, max 2 MB)Apna logo upload karein (PNG/JPG, max 2 MB)
• 4Drug Licence numbers (20B / 21B)Drug Licence number (20B / 21B)
• 5UPI ID — used for the UPI QR on billsUPI ID — bill par UPI QR ke liye
• 6Bank account (and IFSC next to it) — printed on wholesale billsBank account (aur uske saath IFSC) — wholesale bill par chhapta hai

GST detailsGST details

Scroll down and enter your GSTIN and State Code (for example 27 for Maharashtra). The state code decides CGST+SGST or IGST on every bill. Click Save Settings.Neeche scroll karke GSTIN aur State Code daalein (jaise Maharashtra ke liye 27). State code se tay hota hai ki bill par CGST+SGST lagega ya IGST. Phir Save Settings dabayein.

Open SuppliersSuppliers kholein

Go to Purchases → Suppliers and click Add Supplier.Purchases → Suppliers par jayein aur Add Supplier dabayein.

• 1Add Supplier buttonAdd Supplier button

Fill the supplier formSupplier form bharein

Enter the company name and GSTIN (the first two digits tell the app whether the purchase is local or inter-state). Add payment terms, such as 30 days, so you can track dues.Company ka naam aur GSTIN daalein (shuru ke do digit se app samajhta hai ki purchase local hai ya inter-state). Payment terms (jaise 30 days) daalein taaki dues track ho sakein.

• 1Supplier / company nameSupplier / company ka naam
• 2GSTINGSTIN
• 3Payment terms (credit days)Payment terms (udhaar ke din)
• 4Save SupplierSave Supplier

Open the formForm kholein

Go to Inventory → Medicines → Add Medicine.Inventory → Medicines → Add Medicine par jayein.

Fill the important fieldsZaroori fields bharein

Type the name, HSN code and GST rate (most medicines are 5% or 12%). Enter MRP and your selling price. Set the Schedule (H, H1, X) for prescription drugs. Click Add Medicine.Naam, HSN code aur GST rate daalein (zyada tar medicines 5% ya 12% hoti hain). MRP aur selling price daalein. Prescription wali dawaon ke liye Schedule (H, H1, X) bharein. Phir Add Medicine dabayein.

• 1Medicine nameMedicine ka naam
• 2HSN codeHSN code
• 3GST rateGST rate
• 4MRPMRP
• 5Selling priceSelling price
• 6Add Medicine (save)Add Medicine (save)

Option A: type the purchaseOption A: purchase khud likhein

Go to Purchases → New Purchase. Choose the supplier, enter the supplier's invoice number and date, then add item rows (medicine, batch, expiry, quantity, rate). Save.Purchases → New Purchase par jayein. Supplier chunein, supplier ka invoice number aur date daalein, phir item rows (medicine, batch, expiry, quantity, rate) jodein. Save karein.

• 1SupplierSupplier
• 2Supplier's invoice numberSupplier ka invoice number
• 3Purchase datePurchase ki date
• 4Item rows: medicine, batch, expiry, qty, rateItem rows: medicine, batch, expiry, qty, rate
• 5Save PurchaseSave Purchase

Option B: scan the supplier invoice (fastest)Option B: supplier invoice scan karein (sabse tez)

Go to Purchases → Scan Supplier Invoice. Upload the invoice PDF or a clear photo and click Read invoice. The items are filled in for you. Check every line, then save.Purchases → Scan Supplier Invoice par jayein. Invoice ka PDF ya saaf photo upload karein aur Read invoice dabayein. Items apne aap bhar jaate hain. Har line check karke save karein.

• 1Choose the invoice file (PDF or photo)Invoice file chunein (PDF ya photo)
• 2Read invoiceRead invoice

Add items and take paymentItems jodein aur payment lein

Optionally pick a customer (leave blank for a walk-in). Scan the barcode or type the medicine name and click it to add to the cart. Choose how the customer paid (Cash, Card or UPI), then click Complete Sale.Chahein to customer chunein (walk-in ke liye khali chhodein). Barcode scan karein ya medicine ka naam likhkar click karein, wo cart mein aa jayegi. Customer ne kaise pay kiya chunein (Cash, Card ya UPI), phir Complete Sale dabayein.

• 1Customer (optional)Customer (optional)
• 2Search box — scan or type the medicineSearch box — medicine scan ya type karein
• 3CartCart
• 4Payment methodPayment ka tareeka
• 5Complete SaleComplete Sale

Print options on the billBill par print options

The bill opens ready to print. At the top you can switch the bill format, and choose Cash, UPI QR or Bank details to show on this bill. Wholesale bills also have transport, vehicle and e-way bill fields. Click Print / Save PDF.Bill print ke liye khulta hai. Upar se bill format badal sakte hain, aur is bill par Cash, UPI QR ya Bank details dikhana chunein. Wholesale bill mein transport, vehicle aur e-way bill ke fields bhi hote hain. Phir Print / Save PDF dabayein.

• 1Bill formatBill format
• 2Payment shown on this bill (UPI QR here)Is bill par dikhne wala payment (yahan UPI QR)
• 3Print / Save PDFPrint / Save PDF

Add a customerCustomer jodein

Go to POS / Sales → Customers and fill in the form on the right. Wholesalers also add GSTIN, drug licence number and credit limit here.POS / Sales → Customers par jayein aur right side ka form bharein. Wholesaler yahin GSTIN, drug licence number aur credit limit bhi daalte hain.

• 1NameNaam
• 2PhonePhone

Account statement and WhatsApp reminderAccount statement aur WhatsApp reminder

Open a customer with dues and click Statement (or Remind on the Receivables page). You get a printable statement and a one-click WhatsApp payment reminder.Baaki wale customer ko kholein aur Statement dabayein (ya Receivables page par Remind). Aapko printable statement aur ek click ka WhatsApp payment reminder milta hai.

Choose bill formatsBill format chunein

Pick a format for normal customer bills and another for wholesale (tax-invoice) bills. Choose what the bill shows by default for payment, and use the switches to show or hide the QR code, signature and transport details. Click Save Invoice Design.Normal customer bill ke liye ek format aur wholesale (tax-invoice) bill ke liye doosra chunein. Payment ke liye default kya dikhe wo chunein, aur switches se QR code, signature aur transport details dikhayein ya chhupayein. Phir Save Invoice Design dabayein.

• 1Format for customer billsCustomer bill ka format
• 2Format for wholesale billsWholesale bill ka format
• 3Default payment shown on billsBill par default payment
• 4QR code switch (online invoice link)QR code switch (online invoice link)

Add your signature onceSignature ek baar lagayein

Draw your signature in the box with your finger or mouse, or upload a PNG, then click Save signature. It prints above "Authorised Signatory". Turn the Digital signature on bill switch off any time to hide it.Box mein ungli ya mouse se signature banayein, ya PNG upload karein, phir Save signature dabayein. Yeh "Authorised Signatory" ke upar chhapta hai. Chhupane ke liye kabhi bhi Digital signature on bill switch band kar dein.

• 1Draw your signature hereYahan signature banayein
• 2…or upload an image…ya image upload karein
• 3Save signatureSave signature

Connect your numberApna number jodein

Create a free WhatsApp Business API app in Meta Business, copy the Phone Number ID and Access Token, paste them here and save. Until you do this, WhatsApp sending stays off (you can still print or share the bill link).Meta Business mein free WhatsApp Business API app banayein, Phone Number ID aur Access Token copy karke yahan paste karein aur save karein. Jab tak yeh nahi karte, WhatsApp bhejna band rahta hai (bill print ya link share phir bhi kar sakte hain).

• 1Phone Number IDPhone Number ID
• 2Access TokenAccess Token

Download a backupBackup download karein

Go to Settings → Pharmacy Profile and scroll to Backup your data. Full backup gives a ZIP of Excel-ready files (medicines, batches, sales, purchases, customers…). Stock only gives just your current stock sheet. Passwords are never included.Settings → Pharmacy Profile par jakar Backup your data tak scroll karein. Full backup se Excel-ready files ka ZIP milta hai (medicines, batches, sales, purchases, customers…). Stock only sirf aapki current stock sheet deta hai. Password kabhi shamil nahi hote.

• 1Full backup / Stock only buttonsFull backup / Stock only buttons

What you getAapko kya milta hai

Reminders to rest your eyes (every 20 min), drink water (45 min), stretch (60 min) and walk (2 hours). Choose which ones you want, see today's counts, or start a 1-minute calm breathing exercise. Reminders never pop up while you are billing. Settings are saved on that computer.Aankhon ko aaram (har 20 min), paani peene (45 min), stretch (60 min) aur walk (2 ghante) ke reminder. Jo chahein wo chunein, aaj ki ginti dekhein, ya 1 minute ka calm breathing shuru karein. Billing ke dauraan reminder kabhi nahi aate. Settings usi computer par save rehti hain.

• 1Heart button — click to open the reminder settingsHeart button — reminder settings kholne ke liye click karein

Useful reportsKaam ke reports

Tax / GST Report: HSN-wise summary with CSV export. Schedule H1/X Register: every H1/X/NDPS drug sold, with patient and doctor (link the prescription to the sale). Reorder & Dead Stock: what to order now, and what has not sold for months. Profit, Sales, Purchase and Inventory reports are there too.Tax / GST Report: HSN-wise summary, CSV export ke saath. Schedule H1/X Register: bechi gayi har H1/X/NDPS dawa, patient aur doctor ke saath (prescription ko sale se link karein). Reorder & Dead Stock: abhi kya mangwana hai, aur kaun si dawa mahino se nahi bik rahi. Profit, Sales, Purchase aur Inventory reports bhi hain.